Privacy Policy
Privacy rules applicable to all events organized by Vertex Corporation LTD.
1. Data Controller
Personal data collected through this website and event registration channels is processed by Vertex Corporation LTD (hereinafter referred to as the "Organizer") in the capacity of data controller. Participants are considered as "Data Owners" in terms of the information they provide during the registration and event process.
2. Collected Personal Data
During the registration stage or the event, the following data categories may be collected:
- Identity Information (Name, surname)
- Contact Information (Email address, phone number)
- Participation & Transaction Information (Ticket, payment details, and preferred event sessions)
- Visual and Audio Records (Photos and videos taken during the event)
- Other feedback and survey data shared voluntarily
3. Photo and Video Recording
Every individual participating in the event is deemed to have accepted the following terms:
- General or individual photos and videos may be taken in the event area.
- The Organizer has the right to use these visual and audio materials for promotion, social media communication, website publications, and internal archiving purposes.
- Participant images may be shared in non-commercial activities aimed at promoting the organization.
- The participant declares that they give explicit consent to these recordings and the use of materials by purchasing a ticket and attending the event.
4. Purpose of Data Processing and Use
Collected personal data is processed solely for the following purposes in accordance with relevant data protection regulations:
- Managing event registration, ticketing, and participation processes smoothly
- Establishing operational or emergency communication with participants when necessary
- Making necessary announcements before, during, and after the event
- Coordinating security and organizational processes in the event area
- Performing event analysis and statistical improvement studies to increase service quality
5. Data Sharing and Transfer
The Organizer pays maximum attention to the confidentiality of personal data. In this context, personal data:
- Is never sold to third parties or institutions under any circumstances.
- Can only be shared with authorized service providers (ticketing infrastructures, email delivery services, server/hosting services) required for the event to take place, within the framework of confidentiality agreements.
- May be shared in accordance with the due requests of authorized official institutions and organizations if a legal obligation arises.
6. Data Retention Period
Your personal data is stored for the duration of the event and in line with the legal limitation periods required by the legislation (legitimate interest). If the purpose of processing ceases to exist or the legal retention period expires, your data will be securely deleted, destroyed, or anonymized.
7. Participant Rights
Under applicable data protection laws (KVKK / GDPR), participants have the following rights:
- Learning whether their personal data is processed and requesting access
- Requesting correction of incomplete or incorrectly processed data
- Requesting deletion or destruction of data ("Right to be Forgotten")
- Requesting restriction of data processing activities
You can contact the Organizer at any time to exercise these rights.
8. Policy Updates
The Organizer reserves the right to update this Privacy Policy at any time in line with legal regulations or changes in service processes. The updated policy becomes effective from the moment it is published on the website or event registration page.